Telephone Modem Support Discontinued – Questions you may be asking
What's the issue?
TELUS Health and Alberta Blue Cross have announced they will no longer accept CDAnet dental claims transmitted to them with a telephone modem after December 15, 2017. This is a business decision on their part to retire obsolete technology that is increasingly difficult to support. Note that TELUS Health is the network that the majority of dental benefit claims are transmitted to.
What do I need to do?
You need to know whether your office uses a modem for sending claims or not. If it does, you need to transition to the ITRANS Claim Service (ITRANS) to continue transmitting dental claims electronically.
What do I need to do to transition to ITRANS?
The ITRANS Claim Service, or simply "ITRANS" is the method over 80% of dental offices currently use. With ITRANS, you can transmit to all claims processors. See the step-by-step instructions below for what you need to do to transition to the internet. Click here for more information about ITRANS and its additional benefits.
Transition to ITRANS – Step-by-Step Instructions
Determine if your office uses a telephone modem for sending CDAnet claims. How to tell:
- If you hear the "squawk" of the modem when a claim is sent, you use a modem (but the modem could also be on silent mode); or
- Call the CDA Practice Support Services (PSS) Help Desk (1-866-788-1212); or
- Ask your vendor.
- The computer that sends dental claims will need access to the Internet.
- Ensure robust Internet security is used at the dental office. Protecting your dental office from online threats requires professional grade hardware, software and services.
- If you already have Internet installed, this may be a good time to have IT security professionals assess the Internet security at your office.
Determine if the version of Windows and the dental software you use support the CDA Digital ID and ITRANS—contact your vendor (if your software is less than five years old, it probably does).
- If your software needs updating, your computer hardware may need updating as well—contact your vendor.
- Note the CDA Digital ID cannot be installed on Windows XP, Vista, Server 2003 and Server 2008.
Install the ITRANS iCA software on the computer(s) that transmit claims.
- Contact your vendor—the initial installation of the ITRANS iCA must be completed by your software vendor. Do Not attempt this on your own.
Subscribe to ITRANS and get CDA Digital IDs for security. The CDA Digital ID ensures the security of claims transmitted on the Internet.
- Each dentist who will send claims must log into CDA PSS website at https://services.cda-adc.ca:
- If dentist does not have a username/password, call PSS Help Desk (1-866-788-1212).
- Each dentist will need a unique email address.
- When logged in, each dentist:
- Subscribes to ITRANS for the office in question.
- Requests a CDA Digital ID for the office in question. One CDA Digital ID per computer that sends claims is needed. Print the page with the CDA Digital ID Secure Codes, these will be needed in the next step.
- The owner dentist may choose to set up an account for an office administrator so the administrator can complete these tasks in the future.
- Each dentist may choose to give permission to the office owner/administrator to download CDA Digital IDs on their behalf.
Install the CDA Digital IDs onto the computer(s) that send claims.
- Download the CDA Digital ID Installer and install the software on the computer(s) that send claims.
- Run the installer and input the Secure Codes retrieved above.
- The installer will install the CDA Digital IDs onto the computer(s).
Information on what you must be aware of regarding privacy requirements can be found at the ADA&C member website at www.abdentists.com. Once on the website, click Health Information Act Resources – Privacy Impact Assessments under Quick Links.
With the steps above completed, the system should be ready to securely transmit dental claims on the Internet using the ITRANS Claim Service.
What about in Quebec?
In Quebec, CDA members can use ITRANS to send claims to all claims processors. There is also the Net+ service of ACDQ, and it is currently unknown if the CCD-WS will be available in Quebec.
How much will this cost?
There is no cost to subscribe to ITRANS, use the CCD-WS, or to retrieve the CDA Digital ID. The CDA services are part of your association membership. There may be costs if your dental software needs updating. Also, if you do not have Internet access at the computer(s) that sends claims, this will have to be arranged. If you have a dedicated phone line for your CDAnet modem, this can be discontinued when you have transitioned to the Internet, saving the cost of this.
What should I do now?
Follow the step-by-step instructions to transition to ITRANS (above).
Remember, that transitioning to the internet can take considerable time and should be planned for accordingly. Both your software vendor and the CDA Practice Support Services (PSS) Help Desk (1-866-788-1212) are available to assist you in this transition.